Reporting to the Accounts Payable Manager, the Accounts Payable Associate will be responsible for ensuring timely and accurate processing of payments, invoicing, vendor support, reconciliations, and record tracking. We are actively looking to add multiple new positions within our existing Accounts Payable Team.
Duties & Responsibilities
- Review vendor statements, determine invoice status, and communicate payment internally and or with external vendors.
- Verify accuracy of entries, posting, and signature approval prior to processing invoices.
- Invoice entry, coding, and reconciliation to general ledger accounts.
- Investigate and resolve billing discrepancies or misapplied cash transactions.
- Receives and answers phone calls from vendors or other departments concerning payment status of invoices.
- Reviews incoming statements from vendors to ensure all outstanding invoices are entered and paid, requests missing copies of invoices from vendors if necessary.
- Sets up and maintains accurate vendor details including payment information.
- Investigate payment problems while following corporate A/P policies and procedures.
- File and maintain financial information, files, and records (i.e., invoices, payments, receipts) in an orderly manner.
Education & Experience
- College diploma in accounting, finance, or business preferred.
- Minimum three (3) years of experience in an A/P capacity.
- Solid understanding of basic accounting principles, fair credit practices and collections regulations.
- Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
Skills
- Must possess a high level of moral judgment for handling confidential information and monetary transactions.
- Ability to work to deadlines and handle high volume as required.
- Clearly understands how to assess the importance of tasks and decisions and set priorities, focusing time/energy on the most important issues/opportunities.
- Able to perform moderate to complex account reconciliations.
- Effective attention to detail and a high degree of accuracy.
- Proficiency with MSOffice – Word, Excel, Outlook proficiency is required.
- Preferred experience with IFS and JDE ERP systems
- Excellent written and oral communication skills
- Ability to interact with stakeholders at all organizational levels and the public.
- Solution oriented, customer service focus, and positive “can do” team attitude.
- Strong interpersonal, written, and verbal communications skills required with demonstrated ability to handle confidential information in a professional manner.
