Requisition ID: R10174346- Category: Administrative Services
- Location: Sunnyvale, California, United States of America
- Clearance Type: None
- Telecommute: No- Teleworking not available for this position
- Shift: 1st Shift (United States of America)
- Travel Required: No
- Positions Available: 1
At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact peoples lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nations history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, theyre making history. Northrop Grumman Mission Systems (NGMS) is seeking an Administrative Assistant 4 to support the Program Director and his staff in the Machinery Operating Unit (OU) and provide additional support to the broader OU in Sunnyvale, CA. This is an exciting, dynamic environment at the cutting edge of business in the high technology defense industry. The individual in this role will get to work in a challenging role that also has a lot of delegated authority/responsibility while working for a Director.
What Youll Get to Do:
The successful candidate will work well in a highly dynamic environment, be an independent thinker, be customer oriented, be proactive and have a track record of working in a fast-paced, multi-faceted environment with a high daily workload supporting multiple managers, employees, and priorities as required. Keys to success include:
- Working well under pressure.
- Ability to solve problems independently.
- Completing requirements in a fast-paced, multifaceted environment.
Roles and responsibilities of the Administrative Assistant 4 will include (but not be limited to) the following:
- Coordinate business meetings, both internal as well as for Customers and VIPs. This includes ordering and setting up food for the attendees and post visit clean-up.
- Coordinate agendas for customer and VIP visits.
- Arrange visitor badging and receive visitors including customers and other contractors.
- Transfer data between networks.
- Arrange, maintain, and modify the Director’s schedule and associated departmental activities.
- Assist the director with making travel arrangements and submitting expense reports.
- Handle confidential business matters and maintain effective and efficient organization of administrative requirements.
- Handle information requests and prepare correspondence.
- Set up conference calls and VTCs.
- Make and adjust travel arrangements and complete expense reports.
- Customer interface.
- Coordinate staff meetings.
- Answer telephones, screen calls and forward messages.
- Maintain a filing system.
- Provide some administrative support for programs that report to the Director.
- Use Microsoft Office to produce high quality reports, presentations, or other documents.
- Use the Northrop Grumman travel system (Concur) to make travel arrangements and process expense reports.
- Support other admin assistants as needed.
- Follow-up on actions on behalf of the director and perform other tasks as directed by the director.
Basic Qualifications:
- High School Diploma with a minimum of 6+ years additional education and/or professional relevant experience.
- Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook and Excel).
- Ability to coordinate Outlook calendar, conference call, and shared link applications.
- Prior experience coordinating both on and off-site meetings and/or events.
- Ability to complete a wide variety of tasks with minimal supervision.
- Experience with travel planning and expense reporting.
- Ability to work onsite.
- US Citizen required.
Preferred Qualifications:
- SharePoint (or equivalent), and intranet/internet proficiency.
- Ability to compile and generate reports and presentations.
- Experience proofreading and correcting documents for grammatical errors.
- Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities.
- Highly developed verbal and written communication skills and proven success in organizing, prioritizing, and completing assigned responsibilities.
- Ability to interface with executive level internal and external contacts with considerable autonomy.
- Bachelor’s or Associate degree, preferably in business or technical related field.
- Familiarity with SAP, Concur, Facilities requests, IBUY, etc.
Salary Range: $63,800 - $106,300
The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidates experience, education, skills and current spanet conditions.
Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.
The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.
