Company Description

Be part of the journey!

Our mission is to be the preferred airline of our customers and our team.

Open-mindedness, concern for others, intelligence at work and, above all, a healthy dose of fun enable us to achieve great things every day, such as becoming the first international tour operator to obtain Travelife certification for our commitment to sustainable tourism. We have also won the title of worlds best leisure airline several times over. And this is just the beginning.

Want to join us? As soon as youre hired, youll enjoy travel privileges to discover the world. Youll also have the opportunity to work in a modern, inspiring environment.

Job Description

In this administrative role, the administrative assistant must have the ability to manage multiple tasks in a constantly changing environment, while respecting tight deadlines.

• Provides administrative support to the supervisor and base manager team for the management of electronic documents, employee files, statistics and operational performance.
• Administers the return-to-work process for Flight Attendants and Flight Directors following a long-term absence.
• Attends administrative, disciplinary, and local committee meetings to transcribe meeting minutes and notes.
• Writes, edits and translates internal communications to ensure compliance, standardization and employer brand.
• Acts as a resource person for crew members to direct them to the proper communication channels, answer their questions and ensure a continuum of service.
• Receives, screens and redistributes telephone calls, emails and incoming/outgoing mail.
• Organizes and supplies to the work environment, work tools and the online library for cabin crew members.
• Collaborates with various suppliers and partners (permit administration office, parking office, Montreal Airport, etc.) and authorizes R.A.I.C. requests and staff parking access.
• Maintains and updates the departments intranet site, improving its content, and ensures the upkeep of various electronic equipment
• Ensures various office spaces are neat, orderly and well organized.

Additional Information

Work location : 5959 boul de la Cote-Vertu, Montreal

Employment Equity

At Transat, we foster an environment where inclusiveness, respect and equity reign. We endeavour to build a workforce that reflects the diversity of our customers as well as the communities to which we travel. We encourage women, members of visible minorities, ethnic minorities, aboriginal peoples as well as people with disabilities to submit their candidacy. Transat will accommodate people with disabilities throughout the recruitment and selection process. If you require an accommodation, please contact us in order to work together in meeting adequately your needs.

Qualifications

• One to two years experience in an office environment (unionized environment an asset)
• Organizational skills, methodical and able to manage multiple files at once
• Attention to detail and ability to deliver on time
• Intermediate level of knowledge with MS Office software (Outlook, Excel, Teams, etc.)
• Team player, initiative and resourcefulness
• Bilingual (French and English) in both spoken and written form.
• Must be able to provide a high level of discretion with sensitive and confidential information.
• Must be able to obtain and maintain an airport restricted area identification card
• (requires a 5-year history, criminal background check and Canadian citizenship or permanent resident card)

*A good knowledge of French is required for positions in Quebec. The incumbent will be required to communicate and collaborate frequently in English, both orally and in writing, with colleagues, customers, and other stakeholders in Quebec, the rest of Canada, and internationally.