Administrative Co-ordinator

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Administrative Co-ordinator

Harlow - hybrid working. Candidates expected on-site 1-3 times per week depending on business requirements

Business Travel: Will be occasional travel to London and also across the UK for business events

Summary

This is a fast-paced administrative role to support the Communications & Events and Requirements & Capabilities teams’ activities and representing them to the highest standard.

Main Duties:

• Key POC: act as an ambassador for the team with professionalism, confidentiality, discretion, partnering with RTX, suppliers and external customers, aligning the teams so they are joined up and working effectively. 
• Build effective working partnerships within Raytheon UK, encourage clear communications across sites cascading information as necessary, share best practices and embrace new innovative ideas, attend regular team meetings and work collaboratively with the team around you.
• Events support: support with administration of our events cadence, including payments and processes, and management of memberships and sponsorships for the function. Working with the Events Manager to ensure all documentation and records are kept up to date. Support with the maintenance of Events mailbox.
• Financial: organising and managing our payments process, ensuring all correct timelines and procedures are followed. Working closely with colleagues, vendors and suppliers to ensure timely payments, contracting and support.
• General office duties: ordering stationery, catering, site access requests, invoice processing.
• Expenses support: Support the team and submit in a timely manner, monitor approval process to avoid late charges, proactively seek receipts from vendors if not readily available.

Candidate Requirements:

• Experienced in diary management.
• Excellent communication and organisational skills.
• Advanced user of Office 365.
• Able to handle multiple tasks.
• Ability to manage a diverse busy workload.
• Proactive and self-motivated.
• Positive can-do attitude, pragmatic approach.
• Strong integrity and confidentiality.
• Professionalism and composure.
• Personable to all levels of seniority, and readily offer support to peers and colleagues.
• Flexibility

RTX is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

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