Administrative Officer

Federal Aviation Administration •

Washington DC, District of Columbia, United States

Position Type: Contractor

Job Description:

Serves as an Administrative Officer for the Office of Airports (ARP) and is responsible for providing advice and guidance to management and staff on a variety of administrative management functions and services.

Duties

Serves as the primary focal point responsible for coordinating, developing, preparing, monitoring and executing the annual operating budget. Provides guidance, assistance and implements recommendations on the execution of the annual budget.

Prepares annual financial operating plans, initiates and executes quarterly reviews, and completes monthly budgetary requirements. Maintains fiscal controls (cuff records/spreadsheets) to ensure compliance with stated allocations and allotments. Evaluates and monitors expenditures; and makes recommendations based on trends, deficiencies, and known or anticipated program requirements. Independently applies experience and knowledge to develop budgetary reports.

Coordinates with management and the Airports budget team to ensure all hiring and recruitment activities and plans are initiated, developed and managed to applicable staffing levels; ensures end-of-year hiring numbers are obtained and are consistent with Airports priorities. Develops, tracks, maintains and distributes specialized reports and metrics to improve resource utilization.

Monitors and prepares appropriate documentation in support of procurement activities such as office supplies, materials, equipment, and contractual services. Monitors costs and tracks expenditures for budgetary purposes. Approves procurement requests, monitors costs, and tracks expenditures for budgetary purposes. Maintains and conducts review of monthly and quarterly status reports on ARP contracts; coordinates documents/contracts/actions with the designated Contracting Officers Representative (COR). May serve as a COR on selected contracts.

Initiates, prepares and forwards documents for processing in support of requests for personnel actions. Applies advanced experience and knowledge of administrative procedures to develop and distribute status updates and reports to senior management. Provides advice, guidance and support to senior management with preparation of position descriptions, job analysis tools, pay/decision tools, and other general correspondences required by AHR for staffing and classification requests.

Provides advice and guidance to the administrative staff on policies, procedures and processes related to organizational programs.

Develops, establishes, and independently achieves goals and objectives for the organization, ensuring consistency with agency goals and objectives.

Job Requirements:
Requirements Conditions of Employment

US Citizenship is required.
Selective Service Registration is required for males born after 12/31/1959.
No Travel Required.

Qualifications

To qualify for this position you must demonstrate in your application that you possess at least one year of specialized experience equivalent to the FV-H, FG/GS-12 level. This experience is typically related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position. To be creditable, specialized experience must have been at least equivalent to the next lower level in the normal line of progression for the occupation in the organization.

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SPECIALIZED EXPERIENCE IS DEFINED AS:

Experience preparing, executing and managing budgets; providing recommendation on budget allocations and/or adjustments, as needed.

OR;

Experience organizing and maintaining annual budgetary records, applying, interpreting and analyzing complex policies to make budgetary decisions and recommendations.

AND;

Experience coordinating sensitive staffing and/or personnel related matters with management and the Office of Human Resources for follow up action.

OR;

Experience interpreting and providing guidance to management and staff on established or complex staffing and/personnel policies and procedures.

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You should include relevant examples of the specialized experience in your work history. Errors or omissions may impact your rating or may result in you not being considered.

Answer all questions to the best of your ability. DO NOT ASSUME THAT BECAUSE YOU HOLD, OR HAVE HELD THIS POSITION, YOU WILL AUTOMATICALLY BE FOUND ELIGIBLE. You may be asked to provide evidence or documentation that you have this type of experience later in the selection process. Your responses are subject to verification through job interviews, or any other information obtained during the application process. Any exaggeration of your experience or any attempt to conceal information can result in disqualification.

*Applicants who fail to demonstrate possession of any of the above criteria AND who do not provide the required documentation will receive no further consideration for this position.*

Applicants may be asked to verify information on your application for employment with the FAA.

**All qualification requirements must be met by the closing date of this vacancy announcement.**

Eligible applicants meeting the minimum qualification requirements and/or selective placement factor(s) (SPF) may be further evaluated on the Knowledge, Skills and Abilities (KSA) and/or Quality Ranking Factor (QRF) listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: (1) score order; (2) category grouping; (3) alphabetical; or (4) priority grouping, and referred to the selecting official for selection consideration.

Education

Education cannot be substituted for experience.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.

Required Documents

Only supplemental documentation (e.g. transcript, certifications, SF-50, and/or veterans' documentation) will be accepted in combination with your on-line application or faxed to 202-267-7032. These documents must be uploaded on faxed or before the closing date of the announcement. All submitted documents must reference the announcement number.

For guidance on how to create a Federal resume, visit http://www.archives.gov/careers/jobs/forms/resume-guide.pdf.

Failure to submit all required documents by the closing date will result in a finding of ineligible. We are not responsible for incomplete, illegible or missing documents.

Please DO NOT email your application documents. We cannot accept documents received via the email system. Documents sent via email will NOT receive consideration.

All Veterans: If you are claiming veterans' preference, you must submit either a DD Form 214 Certificate of Release or Discharge from Active Duty (Member 4 Copy or equivalent), or a document from the armed forces certifying that within 120 days you are expected to be discharged or released from active duty service under honorable conditions. If you are claiming 10 point preference, you must also submit a completed SF-15, Application for 10-Point Veteran's Preference, and supporting documents outlined on the SF-15. Documents must be uploaded or faxed to the Servicing Human Resource Management Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran.

If you are claiming 10 point preference but fail to submit the supporting documents outlined on the SF-15, you will be tentatively assessed as a 5 point preference eligible provided your DD Form 214 reflects that you have the service required to qualify for preference. Documents must be uploaded or faxed to the Servicing Human Resource Management Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran.

Veterans currently on active duty claiming veterans' preference: You will be granted tentative preference if you submit a document from the armed forces certifying that within 120 days you are expected to be discharged or released from active duty service under honorable conditions and your application shows that you have the required service. Prior to being appointed, you must provide to the Servicing Human Resource Management Office a DD Form 214 documenting discharge/release and showing that the service was honorable or general. If you are on terminal leave, you must provide documentation certifying authorized terminal leave.

If you want consideration for one or more of the Special Hiring Authorities, documentation that must be submitted at time of application can be found at Direct Hiring Authorities | Federal Aviation Administration (faa.gov).

Forms:

SF-15 : Application for 10-Point Veteran Preference

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Salary Range: $100,351 - $155,530

Job Ident #: 809989500

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Administrative Officer

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