Position Summary:
This position will assist in processing invoices and assist with month-end closing tasks.
Major Job Accountabilities:
- Develop/maintain invoice account coding process for all invoices.
- Assist with monthly variance analysis in conjunction with departmental managers for the operating budget.
- Research/code invoices
- Coordinate payments with Accounts Payable to maintain credit standing with vendors.
- Calculate and organize prepayments for “short notice and “as needed” charters.
- Prepare customer fuel reconciliations.
- Develop/maintain system for billing back charges to customers.
- Work closely with vendors to obtain and verify all invoice supporting documentation.
- Recommend changes in operating procedures for cost containment.
- Provide analytical support for departmental projects as required.
- Develop and improve systems and procedures as needed.
- General administrative duties as required.
Qualifications:
- Bachelor’s degree in accounting, Business, Finance or related experience
- 2-4 years related experience.
- Experience working with public reporting companies.
- Experience with Sage Intaact and iPayables/Invoiceworks software preferred
- Airline experience a plus
Skills:
- Strong computer skills with emphasis on Microsoft Office products (Excel specifically)
- Excellent written and oral communication skills required.
- Strong customer service skills
- Ability to work effectively with others in a team environment.
- Strong prioritization skills and the ability to perform multiple tasks.
- Strong quantitative skills required.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to sit, climb, balance, stoop, kneel, crouch or crawl. The employee must frequently lift and move up to 10 pounds and occasionally lift and move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
OTHER DUTIES:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time.
Global Crossing Airlines provides equal employment opportunities to all team members and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.