Customer Service Representative

An exciting opportunity exists at Barnes for a Customer Service Representative in its Force and Motion Control SBU, Maumee, OH. The ideal candidate will be responsible for the preparation, review, and flow down of all ASRaymond solicitations, proposals and contracts to ensure legal and corporate guidelines are in compliance, as well as, ensuring proper alignment with appropriate policies and procedures. The CSR will document and maintain all contract agreements in accordance with Corporate Policies and Divisional Operating Procedures.

Core Responsibilities:

• Primary contact for all inquiries from customers regarding orders, quotes, deliveries, changes, shipping and data entry, quality concerns, expedites, product returns and sales follow up on product lines new and existing through verbal and written communication.
• Responsible for contract review relating to customer purchase orders, quotes, and customer specific requirements. Works with Customer Service Supervisor to resolve customer requirements; drafting correspondence for external/internal customers in response to specific inquiries.
• Responsible for disseminating terms and conditions, special instructions, configuration changes, quality, pricing and/or other requirements throughout the organization in accordance with written procedures.
• Follows contract processes to ensure compliance to Corporate and Division polices (including Price Policy) and contract terms and conditions. Works with Customer Service Supervisor and Customer Service Manager to establish proper direction and guidance to functional areas to ensure proper administration of contract requirements.
• Captures contractual documents, distributes copies to appropriate parties and retains them in accordance with internal and/or customer retention requirements.
• Vast knowledge of division policies/procedures to resolve customer inquiries relating to product application, customer specific requirements, and quality claims.
• Review customer requests for quotes and government solicitations (with guidance of the Contracts & Customer Service Supervisor and Customer Service Manager). Coordinates with sales team and functional areas on new opportunities. Responsible for inputting data (sales orders, RFQ, pricing, status, etc.) into the ERP system and ensuring data is accurate and complete.
• Responsible for raising export compliance concerns to the Division Export Compliance Administrator (DECA) when required.
• Coordinates with finance to set up new customer accounts, obtaining tax exempt documentation, and validating purchase order for alignment to company payment terms and conditions.
• Support Account Receivable initiatives by resolving pricing and shipping discrepancies.
• Collaborates with all functional areas to identify opportunities that support continuous improvement initiatives.
• Maintains professional business relationships with customers. Sharing information with Sales and Marketing to maintain competitiveness.
• Sharing business opportunities that result from new product introductions to customers and passing the opportunities onto the Sales Team.
• Collaboration with Operations to execute expedites, tracking information, and process courier claims.
• Process RGA, credits and debits utilizing division guidelines.
• Other projects/responsibilities as assigned.
• Following Barnes Group Code of Business Ethics and Conduct.

Qualifications:

• Minimum of two years of prior experience in Customer Service or a related position preferably in the Distribution industry.
• Exemplary oral and written communication skills.
• Experience working in an ERP system required.
• Experience working with Microsoft Office Applications (Outlook, Excel, Word, etc.) required.

Education Requirements:

• High School Diploma or equivalent
• Associate degree preferred