Job Description SummaryExecutive Assistant supporting the senior executive of Contracts and Government Property, Chief Strategy Officer, and Lean ExecutiveJob Description
Role Summary/Purpose:
In this role, the Executive Assistant will provide administrative support to the senior executive of Contracts and Government Property Executive as well as the Chief Strategy Officer, and Lean Executive.
Essential Responsibilities:
In this role, you will work with limited supervision, meet day-to-day short-term objectives, and provide direct support to the Contracts and Government Property senior executive, Chief Strategy Officer, and Executive Director Lean.
As the Executive Assistant, you will be responsible for:
- Extensive / complex calendar management for the senior executives you support.
- Manage end-to-end travel planning, including both domestic & international travel, arranging visas, etc.
- Process expenses in a timely manner.
- Manage and maintain documents & standard work cadences for the senior executives you support.
- Maintain accurate distribution lists for the department.
- Update department Org Charts & regularly upload into Admin Box folder.
- Serve as department go-to for administrative inquiries/support.
- Serve as department focal for distributing flow down, information & announcements.
- Complete supplies ordering for Contracts and Government Property, Strategy, and Lean (office supplies, business cards, etc.)
- Assist with scheduling conference rooms, catering, ad-hoc projects, customer or government leader visits, as needed.
- Assist with department engagement event planning & execution.
- Act as liaison for Senior Executive Leaders across the Defense & Systems organization, partnering with other admins and departments as needed.
- Organize monthly department meetings, including collecting materials from stakeholders and preparing PowerPoint presentations.
- Interface with high profile customers and/or other Executive Admin’s, including Military.
Qualifications/Requirements:
- Minimum of 3 years of administrative support experience.
- High school diploma or GED
Desired Characteristics:
- Ability to collaborate cross-functionally with senior leaders, executive assistants, and various teams.
- Ability to juggle multiple high-priority assignments simultaneously.
- Ability to handle confidential information and use discretion.
- Experience working in and navigating computer applications such as SSS, MS Office Suite, MS TEAMS, and Concur.
- High emotional intelligence and a true team player.
- Ability to learn and understands all policies, practices, and procedures.
- Strong interpersonal skills and approachable personality.
- Ability to work independently and proactively solve problems.
- Ability to pivot quickly to changing priorities and business needs.
The base pay range for this position is $75,000-$125,000. The specific pay offered may be influenced by a variety of factors, including the candidate’s experience, education, and skill set. This posting is expected to close on April 25, 2024.
Healthcare benefits include medical, dental, vision, and prescription drug coverage; access to a Health Coach, a 24/7 nurse-based resource; and access to the Employee Assistance Program, providing 24/7 confidential assessment, counseling and referral services. Retirement benefits include the GE Retirement Savings Plan, a tax-advantaged 401(k) savings opportunity with company matching contributions and company retirement contributions, as well as access to Fidelity resources and planning consultants. Other benefits include tuition assistance, adoption assistance, paid parental leave, disability insurance, life insurance, and paid time-off for vacation or illness.
General Electric Company, Ropcor, Inc., their successors, and in some cases their affiliates, each sponsor certain employee benefit plans or programs (i.e., is a “Sponsor”). Each Sponsor reserves the right to terminate, amend, suspend, replace, or modify its benefit plans and programs at any time and for any reason, in its sole discretion. No individual has a vested right to any benefit under a Sponsor’s welfare benefit plan or program. This document does not create a contract of employment with any individual.
