Executive Assistant/Administrative Support

Job Description

Essential Responsibilities:

Responsible for defined work or projects with moderate complexity (e.g. support organization of conferences, SFDC cleanup actions);

• Provide overall office management and administrative duties such as phone coverage, call screening, memos and letters to the executive.

• Liaise with a wide range of internal and external contacts at all levels, including senior executives within GE.

• Responsible for the establishment of meeting and agenda priorities, travel schedules and staff meetings within a very dynamic environment.

• Prepare customer & internal visits.

• Process T&L expenses for the executive.

• Prepare presentations, reports, spreadsheets, meeting minutes and other business information for the channel team.

• Assist in managing expense accounts and budgets.

• Provide discrete and confidential coordination of sensitive company information.

• Meet various day-to-day short-term objectives.

• Work with external customers on meeting agendas and events planning.

• Responsible for contemporary document management and filling.

• Resolve issues through immediate action or short-term planning.

Qualifications/Requirements:

• 2 to 3 years prior experience as an executive assistant is a must.

• Significant experience in an administrative role; (preferably at global company).

• Native Japanese speaker

• Business level English (conversational and written).

• Bachelor’s degree from an accredited university or college.

• MS Office proficiency.

• Experience with salesforce.com is a plus.

• Strong Customer orientation.

• Independently working, accurate and flexible.

• Able to work under time pressure.

• Competent personality, hands-on mentality.

• Strong communication skill to collaborate with colleagues.

• Team player mentality to provide proactive support to others in need for support.

Desired Characteristics:

• Humble: respectful, receptive, agile, eager to learn​.

• Transparent: shares critical information, speaks with candor, contributes constructively​.

• Focused: quick learner, strategically prioritizes work, committed. ​

• Leadership ability: strong communicator, decision-maker, collaborative​.

• Problem solver: analytical-minded, challenges existing processes, critical thinker.

Additional Information