Management and Program Analyst

Federal Aviation Administration •

Walnut Creek, California, United States

Position Type: Contractor

Job Description:

This position serves as a Management and Program Analyst for the Office of Airports (ARP), San Francisco (SFO) and Los Angeles (LAX) Airports District Office (ADO). Incumbent provides administrative and analytical work that directly supports the ARP mission and operational objectives. The work contributes to the improvement of productivity, effectiveness, and efficiency in program operations and administrative support activities within the organization.

Duties

FV-F Duties: Performs basic but progressively more difficult assignments under the close direction of a manager, project/program manager, team leader, or more experienced professional. Applies basic knowledge of routine procedures and techniques involved in carrying out the work of the organization and applies these procedures and practices within the framework of established guidelines to accomplish assignments. Typical assignments may include, gathering general data/information from various sources, conducting limited research, applying standardized policies and procedures, and working with higher level professionals to perform day-to-day operations. Utilizes automated program analysis systems, tools and software programs to support planning, controlling and analysis of projects and programs.

FV-G Duties: Under the general direction of a manager, provides program support to the Airport Improvement Program (AIP). Typical duties may include, but are not limited to the following: Initiates Airport Improvement Program (AIP) programming actions and reservation of funds in SOAR in accordance with business rules. Ensures programming actions comply with established deadlines. Reviews, validates and tracks distribution of grant documentation and ensures grant files are maintained in accordance with policy and procedures in support of an annual clean audit. Identifies issues, makes recommendations and takes corrective action as identified by internal/external audits. Tracks, monitors and reports expenditure rates and expiring or excess AIP grant funds to the management team. Prepares, processes and tracks grant closeout packages. Validates funding amounts, projects amounts and fund types are properly adjusted and are in accordance with policy and procedures. Reports discrepancies to a manager or higher level employee. Initiates and completes grant close-out actions In SOAR and provides closeout documentation to Accounting (AFN/AMK) to ensure grants are closed in SOAR and Delphi. Provides AIP funding information on airport projects related to PFC application to program managers. Reviews notices submitted to the FAA and/or tracks receipt and processing of FAA Form 5010 for updating the FAAs National Flight Data Center (NFDC) systems.

FV-H Duties: Under limited direction of a manager, coordinates the administrative functions of the office. Typical duties may include but are not limited to the following: Serves as the Property Delegate responsible for maintaining accountable property records in property management system. Performs annual inventory and processes actions for approval by the Property Custodian. Prepares, edits, tracks controlled correspondence including briefing papers, Congressional inquiries, and Freedom of Information Act requests. Ensures packages are complete, accurate, include appropriate documentation and are appropriate routinely to the responsible parties. Establishes new or modifies current organizational controls to improve processes and procedures, monitors deadlines, independently follows-up with staff to ensure time lines are met, informs management of any discrepancies. Provides related reports of pending actions to a manager or more senior employee on a reoccurring basis. Prepares, tracks and monitors appropriate documentation in support of procurement requests for office supplies, materials, services and government leased vehicles, as requested. Coordinates equipment and contractual services procurements. Monitors requests for supplies, services and procurements from initiation to completion. Distributes calls for training. Enrolls employees in training courses. Tracks staff completion of mandatory training and ensures employees meet annual training requirements. Reports delinquencies to a manager or higher level employee. Tracks and provides updates to the management team on travel estimates/expenditures for budgetary purposes. Validates accounting codes prior to manager approval.

Job Requirements:
Requirements Conditions of Employment

US Citizenship is required.
Selective Service Registration is required for males born after 12/31/1959.
Must submit an SF50 (See Required Documents).
Successful completion of a security investigation will be required.

Qualifications

Experience requirement for the FV-F level is: You should demonstrate in your application any experience gained in administrative, professional, technical, investigative, or other responsible work. Demonstrating experience in substantive and relevant secretarial, clerical, or other responsible work may be qualifying as long as it provided evidence of the knowledge, skills, and abilities (KSA's) necessary to perform the duties of the position to be filled. Experience of a general clerical nature (typing, filing, routine procedural processing, maintaining records, or other nonspecialized tasks) is not creditable. Trades or crafts experience appropriate to the position to be filled may be creditable for some positions.

To qualify for this position at the FV-G level, you must demonstrate in your application that you possess at least one year of specialized experience equivalent to FV-F, FG/GS-5-9 levels.

Specialized experience for the FV-G level is: experience utilizing various automated databases, software programs and tools (i.e. Microsoft Word, Excel, PowerPoint, etc.) to gather and extract data from multiple sources and/or provide administrative and program support to an organization of professional/technical staff; performing administrative functions, such as procurement of supplies/services, time and attendance, budget, and travel; and experience with project and/or grant management.

Specialized experience for the FV-H level is: experience utilizing various automated databases, software programs and tools (i.e. Microsoft Word, Excel, PowerPoint, etc.) to gather and extract data from multiple sources, and provide administrative and program support to an organization of professional/technical managers and staff; performing administrative functions, such as procurement of supplies/services, time and attendance, budget, travel, etc.; experience with project and/or grant management; and experience reviewing and evaluating program activities for process improvements.

As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA.

In lieu of providing a KSA narrative response in the text box listed below each KSA , in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate.

Eligible applicants meeting the minimum qualification requirements and selective factor(s) if applicable, may be further evaluated on the Knowledge, Skills and Abilities (KSA) listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or alphabetical and referred to the selecting official for consideration.

Education

Education substitution for the F band: Successful completion of a full 4-year course of study in any field leading to a bachelor's degree, gained from an accredited college or university. Combination education and experience may be qualifying for this position. Refer to OPM's Operating Manual Qualification Standards at, http://www.opm.gov/qualifications/SEC-IV/A/gs-admin.asp, for more information.

Education substitution for the G-band: Ph. D or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. Equivalent combinations of education and experience can be used to meet the one year of experience requirement. Refer to OPM's Operating Manual Qualification Standards at, http://www.opm.gov/qualifications/SEC-IV/A/gs-admin.asp, for more information. In order to meet qualification requirements, at the time the higher-level education was obtained, the entire institution, or the applicable curriculum, must have been appropriately accredited by an accrediting organization recognized by the U.S. Department of Education.

Education cannot be substituted for experience at the FV-H band level.

Schools must be accredited by an accrediting institution recognized by the U.S. Department of Education. Accreditation may be verified at the following website: www.ed.gov/admins/finaid/accred/index.html.

To qualify based on education, you MUST upload a copy of your college transcripts at the time of application. Your transcripts MUST be received by the closing date of this announcement. If selected, official transcripts will be required prior to employment.

Foreign education must be evaluated by a private professional organization specializing in interpretation of foreign education credentials or an accredited U.S. educational institution in terms of equivalence to a degree acquired at an American college or university. A copy of the evaluation results must be included, otherwise your foreign education will not be considered. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.

Required Documents

Applicants claiming eligibility for the Expanded Veterans Hiring Opportunity (EVHO), MUST submit a DD Form 214 reflecting character of service to verify eligibility by the closing date of the announcement as requested by the Human Resource Office. Eligibility for EVHO will be considered based on applicable documentation submitted by the closing date.

If you are a current or former Federal employee (including a current FAA employee), you MUST provide a copy of your SF-50 (Notification of Personnel Action) containing information in Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organization of record by the closing date of the announcement. You may fax your SF-50 or upload it into the on-line application. If faxing the SF-50, please ensure you include the vacancy announcement number on the faxed copy.

If you are a current Federal employee and need a current copy of your SF-50, please contact your personnel office. If you are an FAA employee, you can access and print your SF-50 from the eOPF system https://eopf.opm.gov/dot/. If you are a former Federal employee, you can obtain a copy of your SF-50 by writing the National Personnel Records Center Annex, 1411 Boulder Boulevard, Valmeyer, IL 62295. Additional information is available from this link: https://www.archives.gov/st-louis/opf.

Expanded Veterans Hiring Opportunity (EVHO) are preference eligibles and veterans who are honorably discharged from the Armed Forces after completing at least three (3) years of continuous active service. Applicants claiming eligibility for EVHO, MUST submit a DD Form 214 reflecting character of service to verify eligibility by the closing date of the announcement as requested by the Human Resource Office. Eligibility for EVHO will be considered based on applicable documentation submitted by the closing date.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Salary Range: $45,591 - $97,046

Job Ident #: 8192064001

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Management and Program Analyst

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