Receptionist

Job Summary:

The Receptionist will greet, assist, and provide direction and information to clients, visitors, and other guests of the organization.

Supervisory Responsibilities:

• None.

Duties/Responsibilities:

• Greets clients, visitors, and guests; determines the purpose of each person’s visit and directs or escorts him or her to the appropriate location.
• Answers, screens, and directs phone calls to staff; takes messages and schedules appointments.
• Receives mail, documents, packages, and courier deliveries and delivers or distributes items.
• Place orders for office supplies and maintain inventory.
• Set up the conference room for meetings, ensuring all necessary equipment and materials are available and functional.
• Assist with the preparation and set up of office events.
• Brew and serve coffee, ensuring that a steady supply is available for staff and guests.
• Performs administrative and clerical support tasks.
• Performs basic filing and recordkeeping.
• Set up conference room for meetings,
• Performs other duties as assigned.

Required Skills/Abilities:

• Excellent verbal communication skills.
• Excellent interpersonal and customer service skills.
• Basic understanding of administrative and clerical procedures and systems.
• Proficient with Microsoft Office Suite or related software.

Education and Experience:

• High school diploma or equivalent required.

Physical Requirements:

• Prolonged periods of sitting at a desk.
• Must be able to lift up to 15 pounds at times.