Senior Administrative Assistant - Aerospace Research

Job Description

The Senior AA - Aerospace Research will: 

• Demonstrate strong independent decision making and autonomy in support of your applicable leaders and their organizations
• Act with discretion while performing a wide variety of operational and administrative activities that require handling of confidential information and business critical assignments in a professional business manner
• Interact with senior management on behalf of GE Aerospace Research leadership, on site and in person at all levels across the business unit
• Support operations and EHS activities as needed for the organization(s) assigned
• Set-up and organize meetings (including MS Teams and in-person) on behalf of the leaders, including producing agendas, briefing participants and distributing paperwork as necessary over multiple time zones
• Coordinate arrangements for major meetings, customer visits, symposia, and conferences
• Provide general office administration including ordering office supplies, supporting office equipment maintenance, processing facilities work requests, and assisting with visa processing
• Own candidate and new hire processes for the research technology teams including interview scheduling, onboarding coordination, office readiness, computer and other asset requests, and other relevant topics critical to the new hire experience
• Coordinate complex travel arrangements and process all expense reports for executive leadership
• Manage calendars and make all associated arrangements to ensure the smooth running of schedules for executive leadership
• Prepare correspondence, invoices, distribution lists and other documents as requested; maintaining files, both electronic and hard copy
• Work in partnership with the Human Resources and Communications Leaders on organization charts and accurate maintenance of distribution lists and other forms of communication
• Take on special projects, as needed
• Exemplify and GE Leadership Behaviors – Act with Humility, Lead with Transparency, and Deliver with Focus

Qualifications/Requirements:

• High School Diploma or GED
• Minimum 7 (seven) years of experience functioning as an Administrative Assistant
• Experience supporting senior leaders, executives, or equivalent
• Excellent collaboration, influence, written and verbal communication skills
• Proven ability to maintain a professional and positive attitude during times of change and uncertainty
• High degree of flexibility including being open and responsive to feedback
• Relentless desire to drive/implement standard work across administrative activities, policies and procedures to drive efficiencies
• Demonstrated expert level of proficiency in the suite of Microsoft software packages (Word, Excel, PowerPoint, and Outlook) and web collaboration tools
• Demonstrated ability to work well in a global team environment, must be flexible and adaptable to extend work hours as needed
• Must be willing to work on-site Tuesday, Wednesday, and Thursday at a minimum, plus be flexible to work on site additional days to provide support for new hires, interviews, meetings, and other on-site activities
• Legal authorization to work in the U.S. is required; we will not sponsor individuals for employment visas, now or in the future, for this job opening
• Must be 18 years or older
• You must submit your application for employment on the careers page at www.gecareers.com to be considered

Desired Characteristics:

• Bachelor’s degree in a relevant field from an accredited university
• Strong desire to learn new skills to enable a higher level of support
• Proven organizational and project management capability through effectively handling prioritizing multiple tasks, anticipating what’s next, and problem solving
• Hands-on experience driving lean initiatives or standardized work
• Strong demonstrated team-based skills – knows when to lead and when to follow
• Established network across the GE Research community as well as the GE Aerospace business
• Strong analytical skills, including the ability to compile data to drive decision making
• Excellent written and verbal communication skills – effective from the shop floor to the c-suite
• Excellent interpersonal skills and proven ability to inspire excellence and stimulate change

The base pay range for this position is 100,000 - 205,000 USD Annually. The specific pay offered may be influenced by a variety of factors, including the candidate’s experience, education, and skill set. This posting is expected to close on April 16, 2024

Healthcare benefits include medical, dental, vision, and prescription drug coverage; access to a Health Coach, a 24/7 nurse-based resource; and access to the Employee Assistance Program, providing 24/7 confidential assessment, counseling and referral services. Retirement benefits include the GE Retirement Savings Plan, a tax-advantaged 401(k) savings opportunity with company matching contributions and company retirement contributions, as well as access to Fidelity resources and planning consultants. Other benefits include tuition assistance, adoption assistance, paid parental leave, disability insurance, life insurance, and paid time-off for vacation or illness. 

General Electric Company, Ropcor, Inc., their successors, and in some cases their affiliates, each sponsor certain employee benefit plans or programs (i.e., is a “Sponsor”). Each Sponsor reserves the right to terminate, amend, suspend, replace, or modify its benefit plans and programs at any time and for any reason, in its sole discretion. No individual has a vested right to any benefit under a Sponsor’s welfare benefit plan or program. This document does not create a contract of employment with any individual.

Additional Information