This position will report directly to the Air Defense Sr. Director and provide overall administrative support for the Air Defense program team and Tactical program team in Camden, Arkansas. Responsibilities include management of schedules, special presentation preparation, coordination of special events, conference room meeting setup, travel arrangements, expense reporting, food services and support of communications to Executives and customers. This position will also be responsible for the collection and dissemination of data, reports and metrics in support of weekly, monthly and quarterly internal and external meetings. This role will require frequent interaction with intra- and inter-organizational contacts, customers, vendors, and representatives of professional organizations and public agencies that will require good diplomacy and judgment to resolve conflicting needs, and ability for discreetly handling sensitive internal and proprietary data. This position may also be involved in meetings in which management-only discussions occur so discretion is required. Will also be responsible for maintaining an inventory of supplies with ordering authority that may eventually include delegated buyer authority.
Essential Functions:
Under minimal supervision, performs a variety of executive administrative support duties that are complex in nature and where judgment and initiative are required in resolving problems and making recommendations.
40 - Air Defense and Tactical support, business rhythm and performance data collection and dissemination.
20 - Scheduling, calendar maintenance and direct report coordination.
15 - Travel Booking & Expense Reporting for Air Defense Sr Director and other program leaders.
10 - Special projects/events support.
10 - Other duties as assigned.
5 - Supply ordering and meeting setup.
Qualifications:
- Bachelor’s Degree and minimum 4 years of prior relevant experience. Graduate Degree and a minimum of 2 years of prior related experience. In lieu of a degree, minimum of 8 years of prior related experience.
- 2 years as a senior administrative assistant.
Preferred Additional Skills:
Prior Aerospace & Defense Industry experience.
Knowledge of Oracle MRP systems a plus.
Sharepoint administration.
Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, & Teams.
- Strong organization skills and attention to detail.
- Ability to multi-task with frequent interruptions and critical time constraints.
