Facilities Assistant Manager

What Youll Get to Do
Reporting directly to the Ground Operations Manager, the Facilities Assistant Manager is responsible for providing leadership to all building maintenance employees. They will be responsible for all facility repairs, maintenance, renovations, and construction, including work done by third party vendors. 

Operations:

• Plan and schedule Facility Maintenance projects
• Directly manage and oversee the day-to-day scheduling of Facility Maintenance staff
• Coordinating and tracking the status of all changes and updating project schedules
• Prepare and deliver project status updates and provide summaries
• Reviewing shop drawings, reading plans/drawings, and creation of budgets for all scopes of work
• Outsource tasks/projects to third party contactors when required/approved
• Conduct routine maintenance on all Calm Air buildings/facilities including special projects
• Responsible for ensuring projects are completed on time and within budget
• Maintain Facility records by recording problems and corrective actions plans
• Review and process purchase requisitions from authorized personnel
• Assist with ordering supplies and maintaining inventory levels
• Proactively follow up on back orders, short shipments, and delayed shipments
• Continuously work to optimize workflows and labor productivity
• Work with Accounts Payable to resolve any invoice discrepancies
• Process payroll timecards for Facility Maintenance employees
• Assist with recruitment, onboarding, training, progressive discipline, and performance management as required
• Available on-call after hours and on weekends for Facility maintenance emergencies
• Other duties as assigned

Financial:

• Assist management in monitoring overtime bi-weekly and report on reasons for overtime
• Engage in ongoing cost reduction analysis within your department

Safety & Leadership:

• Change management leader – execute change while supporting employees through    communication, listening and actioning
• Strong leadership skills (coaching, mentoring, influencer)
• Actively support the safety management system by following SMS processes and encouraging a safety reporting culture in your department
• Promote occupational health and safety within your department, and participate in the development and monitoring of safety training
• Proactively communicate hazards and SMS initiatives with your department
• Embark on employment equity initiatives

MANAGERS, SUPERVISORS AND LEADS – have been delegated the authority and are responsible to the Department Head to actively identify hazards and deficiencies and report through the SMS (Safety Management System) Program reporting system. Communicate with all personnel within their respective department and other departments as required to maintain effective day to day activities. Ensure regulatory and company standards are maintained. Assist in the development and maintenance of company processes and procedures. (Quality Assurance activities)

Skills & Experience We Value  

• Project management experience required
• Working knowledge of facilities and maintenance equipment, drawings, specifications, building material and required standards
• Ability to interpret plans and specifications
• Proficient with Microsoft Office programs
• Excellent communication skills
• Ability to handle multiple priorities while planning and managing numerous project schedules
• Ability to lift 50 lbs
• Travel is a requirement of this position
• Must be able to obtain and maintain an Enhanced Security Clearance qualification
• Inuktitut language considered an asset
• Preference will be given to Inuit Land Claims Beneficiaries