Reporting directly to the Senior Manager, Contracts the Contracts Coordinator will be responsible for general business administration of assigned portions of program and entails maintenance of various contract department records including internal databases. The Contracts Coordinator will also provide general support to Contract Specialists, Business Unit Leaders and Program Managers as required, to ensure the commercial interests of the company are served and protected in dealings with third parties.
As a Contracts Coordinator, your main responsibilities will include (but are not limited to):
Contract Administration
- Clarifying customer requirements and ensuring proposals are responsive
- Initiating quotation requests describing estimate and proposal requirements
- Preparing cost proposal; reviews support package and technical proposal and making submissions to customer
- Review of contracts for correctness and conformance to negotiated terms and conditions and arrange for formal company acceptance through CRAF (contracts review & approval form) procedure
- Close out of program on completion of all contractual obligations
- Responsible for minor programs under limited supervision of Director, Commercial Services; expected to work without supervision in many instances
Contract Support
- Preparing, issuing, and maintaining Sales Orders
- Ensuring proper documentation and authorization for all contract deliverables
- Ensuring return of any customer furnished equipment, material, or data; and records are archived in a manner that will facilitate any subsequent program audit activities
- Providing systems reports as required
- Managing agreements database and preparation and management of Non-Disclosure Agreements
- Working with Legal on various agreements
- Supporting Finance and issuance of invoicing
- Supporting Bookings reporting
Business Development and Proposal Activities
- Managing the Proposal Approval Form database
- Maintaining project bid and proposal files
- Maintaining Teaming, License, Representation, Non-Disclosure, and Proprietary Information agreements
- Award and contract summary memorandum and distributing as necessary
What you require to be successful in the role:
- Possession of a Diploma or Degree in Business Administration or related field of study from a recognized post‑secondary institution or equivalent years of experience
- A minimum of two (2) years of relatable experience
- Training in government contract administration or equivalent on the job experience
- Some knowledge of government/defence procurement policy and contracting principles
- Proficiency in PC tools (MS Office, E-mail, Internet searches, Material Resource Planning Systems)
- Deltek Costpoint experience preferred
- Ability to efficiently organize and maintain complex contractual files
- Excellent verbal, written and presentation skills
- Effective team player with highly developed interpersonal skills and ability to interface well with people of different disciplines and levels
Benefits of working with DRS Pivotal Power:
- A motivating team-based environment where your achievements matter
- An opportunity to work on industry leading edge technology
- Compressed work week to promote a healthy work/life balance
- Industry leading wellness program including:
- Health, dental, and vision coverage available on first day of hire at no cost to the employee with access to virtual healthcare
- Access to Employee and Family Assistance Program
- Competitive compensation including:
- Reimbursement for professional development initiatives and memberships plus access to free online learning resources
- Registered Retirement Savings Plan with matching company contributions with access to complimentary financial planning
- Maternity and Parental leave top-up
- Vacation, personal days, sick leave, and additional company paid days off
About DRS Pivotal Power:
DRS Pivotal Power Inc., a subsidiary of Leonardo DRS, is a leader in the development and manufacture of high reliability power conversion equipment for mission critical military applications. DRS Pivotal Power is part of the Naval Electronics Canada Group.
All applicants must be eligible to meet requirements outlined in the Canadian Controlled Goods Program and to obtain a Reliability level security clearance.
Applicants requiring a disability related accommodation to participate in the recruitment process are to advise Human Resources. DRS Pivotal Power Inc. is an equal opportunity employer.
Applicants may apply to this position online at www.leonardodrs.com careers.
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