Junior Office Assistant (MAA)

JOB ACCOUNTABILITIES

Pack, sort and distribute documents/mail items in an organised and timely manner, ensuring this is done as 

per agreed guidelines and pre-defined procedures, where relevant. Highlight discrepancies or exceptions to

the supervisor.   

Prepare standard documents for distribution to internal and external departments as per department 

requirements. This includes photocopying, collating, scanning, faxing, laminating, binding etc. 

Maintain general logs or standard reports as per department requirements, forwarding for or obtaining 

management approval where required. Ensure information is accurate and up to date. This includes basic 

data entry for timekeeping, forms, applications etc.  

Maintain files as per department requirements. Ensure filing is organised and up to date, discarding or 

recycling outdated documents outside of the storage period. 

Ensure hardware assets are in working order (photocopier, telephones, fax etc). 

Order and maintain office stationary supplies, keeping logs of all transactions. 

Provide routine services, including typing, tracking appointments and contacting clients, as well as providing

general office administration assistance. Update section staff members on various issues such as meetings,

interviews, tests etc. 

 Provide driving services for the department heads and maintain company vehicle.