Office Assistant

Company Description

Air Charter Service is the number one aviation broker providing brokering services to our Cargo, Commercial and Private Jet customers. Founded in 1990, ACS have successfully operated for over 30 years and now have presence worldwide with over 30 offices and 600+ employees.

Our Geneva office have an exciting and rare opportunity for an Office Assistant to join the team and assist with running the daily operation.

Job Description

As an Office Assistant you will be a key member of the Swiss team in our Geneva office and will be the go to person supporting the sales teams with their day-to-day tasks and ensuring smooth operation across the office.

Office Assistants duties will include but are not limited to:

• Assisting the CEO with daily activities
• Managing the office diary
• Assisting the wider team with scheduling client meetings
• Maintaining flight files and assisting with preparing flight briefs
• Managing travel and accommodation needs and organising training for office as required
• Overseeing Accounts Payable / Receivables
• Assisting with office recruitment, working with the wider HR team to coordination new starter information and inductions
• Taking meeting minutes
• Scheduling employee appraisals and keeping up-to-date employee records on file
• Maintain a clean and organised office area at all times, processing and distributing daily post
• Maintaining stationary for office
• Any other ad hoc administration tasks

Additional Information

• Continued professional development
• 22 days holiday per year which increases with length of service
• A friendly fun and very exciting environment enhanced with regular company-funded social events such as socials and seasonal parties
• Access to "Swibeco" benefits platform where you can have wide range of benefits and attractive discounts on numerous leading brands.

Check us out on social media! LinkedIn - Facebook - Instagram - TikTok - Twitter - Youtube

Diversity and Inclusion:

Here at ACS were passionate about bringing people together to create a truly inclusive environment that promotes and values diversity, across our global network of offices.

Qualifications

• Excellent organization and time management skills
• Exceptional communication skills
• Attention to detail
• Team player
• Reliable
• Polite and supportive manner
• Fluent in English and French (German is a plus)